Office/HR Co-ordinator – Houston

The Office/HR Administrators primary function will be to provide administrative assistance to the business and manning the reception desk.  The administration duties will include the control of personnel files, maintaining and submitting legislative and corporate personnel reports and other administrative tasks as required by the business.

Essential Duties and Responsibilities:

  • Maintaining personnel files
  • Maintain EE information in Oracle, ADP, HRIS (and all necessary environments)
  • Updating and submitting legislative (AAP, EEO, VET-4212) and corporate reports (HRIS)
  • Assist with HR functions including recruitment, onboarding and minute taking
  • Process income withholding, medical support orders, verifications of employments
  • Liaison with Wood. Benefits during open enrollment and throughout the year as needed
  • Scheduling appointments, answering inquiries, typing memos and other correspondence, creating and maintaining databases and compiling various reports (KPI PowerPoint).
  • Answering and transferring phone calls
  • Coordinating office supplies including making orders and maintaining supply levels
  • Manning reception desk as necessary
  • Creating field service sale orders and work orders
  • Liaison IT support
  • All other duties as assigned

Education and Experience:

  • Read, write and speak the English language at a minimum 12th grade level
  • Strong organization, interpersonal, presentation, and planning skills
  • Must work well in a team environment and as an individual
  • Experience with ISO standards is a plus

Job Knowledge, Skills and Abilities:

  • Excellent interpersonal skills
  • Communication skills
  • Very effective organizational skills
  • Computer skills including with working knowledge of Windows, Word, Excel, Outlook, Power Point, database creation/maintenance and desktop publishing.
  • Time management skills
  • Self-starter and ability to work with limited supervision

Supervisory Responsibilities:

  • None

Training Requirements:

  • General Safety
  • Cisco Phone system
  • Visaer
  • Oracle
  • ADP
  • RWG IT systems
  • HSE and Quality System Awareness

Physical Demands:

  • While performing the duties of this job, the employee is regularly required to sit, stand, bend and reach; use hands to finger, handle, or feel and talk or hear
  • Employees may be subject to random drug and alcohol testing under DOT regulations
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus

Personal Protective Equipment:

  • The use of Safety Glasses is required when in the shop area
  • The use of steel toe boots is required when outside the guidelines in the shop area
  • Additional PPE may be required depending on the work environment

Work Environment:

  • Work performed in an office environment
  • The noise level in the work environment is usually quiet
  • Exposed to any number of elements but with none present to the extent of being disagreeable

This job description is not necessarily a complete list of all job functions, requirements or working conditions. RWG (Repair & Overhauls) USA, Inc. reserves the right to modify essential job functions, physical demands of the job and job qualifications at any time.

 Physical abilities may not match the functional requirements of the job description. Modification of the job requirements to the extent required to reasonably accommodate the applicant’s physical ability will be considered in accordance with the Americans with Disabilities Act (and other applicable laws/regulations) to the extent no undue hardship and/or safety threat exists. 

Applications for this vacancy must complete the application forms  HUR-18, HUR-19 and HUR-23 and submit them, together with a scanned copy of qualifications to Christine Mendoza, HR / Office Coordinator, at cmendoza@rwgroup.com